Adjust new member workflow

[hatkirby]

Creating a new member should send that member an email with an automatically generated password. The first time the new member logs in, they should be required to change their password.

[kicohen]

I'd like to work on this sometime this summer to see if we can get some of the list of things to be automated. I think we talked about this at the Hackathon.

Additionally, currently the only tracker roles that can add members is the "Head of Tech" role, we should make it so that an exec member can add a user.

Currently, the list of things that need to be done when adding a new member is:

• Add to tracker
• Add to Zulip
• Run new member sieve
• Add to bridge (for space access reasons)
• Remove from "Future Techies" Groupme
• Add to "AB Tech" and "AB Tech Social" groupmes
• Add to Google group (for accessing AB Tech Google Drive reason)
• Add to google spreadsheet

Tracker

Adding to tracker should be pretty easy from tracker. That shouldn't be a problem.

Zulip

I'm not sure what the zulip api is like but we can probably just have tracker open a new window on the server and click through the buttons and add to zulip.

New Member Sieve

The new member sieve is in the private/scripts folder. This can probably be moved to the machine that tracker is on and then just executed from tracker. It only really adds the user to the AB Tech bboard if they aren't already and sends them an email and tells the person which executed the script everything else that needs to be done to add them to Tech which probably doesn't need the full script for that.

The Bridge

The Bridge probably has to be done manually. I don't know much about the bridge but its not that hard of a task to do manually.

Groupmes

The groupmes also probably have to be done manually because we have members with the same names and they don't always use their corresponding name on the groupmes. I don't think this is something that can be automated. We could make the groupme link shareable and then just send them the link.

Google Group

I think we should be able to add members to the google group. The Google Admin SDK seems to be able to do this: https://developers.google.com/admin-sdk/directory/v1/guides/manage-groups

Spreadsheet

The google spreadsheet was just another version of the "List Members" page on tracker. I think if we cleaned it up a little to make it more readable that we could get rid of the spreadsheet. Mainly if we can add a column to show payrate. I think we can remove the callsign column from the view to clean it up a little. Also we could probably remove the @andrew.cmu.edu from the kerbid column if the email is an andrew.cmu.edu email just to make it look prettier.

[tedgarb]

I'll weight in on this with more detail later, but my gut reaction is:

1. This can be done with ruby and some work with APIs, for most things
2. tracker is easy, zulip I'm not sure immediately, new member sieve is easy, bridge I don't think has an API we can use, groupme I don't think the API is there, google group we can probably do
3. Spreadsheet can probably be replaced by a different view of the members page

[hatkirby]

Can confirm The Bridge does not have an API we can use.

[krocodileteeth]

cc @wjiang42 . seems to be worth discussing but for now is marked as outdated