(Use this email template as a starting point to send to participants confirming the time and call number for your interview.)
Hi [participant name],
Thank you for your interest in having a conversation with us about [the care and feeding of pet gerbils].
We want to learn more about the tools and products that [gerbil owners] use, and we’d like to have a discussion with you to learn more about [your pet gerbil].
We have scheduled you for a conversation on the following date and time:
[Monday June 2nd, 2014]
[10:00 – 10:30 am Pacific Time]
If that time doesn’t fit with your schedule, please email me back, and I’ll arrange for a different time slot.
The conversation will be conducted via [a web conference number], so you can call in from your phone or on your computer. I will follow up shortly with an email that contains information on accessing and using the [web conference software] for the call.
After the discussion, we’ll send you [an awesome incentive] as a thank you for taking the time to talk with us.
If you have any questions, please contact me.
Sincerely,
[MODERATOR NAME]