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| Gesellschaft mit beschränkter Haftung (GmbH) | Limited Liability Company |
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| Gesellschaft mit beschränkter Haftung & Compagnie Kommanditgesellschaft (GmbH & Co. KG) | Limited Partnership with a Limited Liability Company as General Partner |
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| Gesellschaft mit beschränkter Haftung & Compagnie offene Handelsgesellschaft (GmbH & Co. oHG) | General Partnership with a Limited Liability Company as General Partner |
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| Unternehmergesellschaft (haftungsbeschränkt) (UG) | Entrepreneurial Company (limited liability) |
|Personalausweis der wirtschaftlich Berechtigten (UBOs) | Identity documents of UBOs |
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|Vollmacht und Personalausweis | Power of Attorney and the legal representative's identity card |
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|Formular für politisch exponierte Personen (PEP) | Politically Exposed Person (PEP) form |
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|Finanzberichte | Financial statements |
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|Eidesstattliche Erklärung | Sworn statement |
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|Organigramm des Unternehmens | Company structure chart |
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| Document type (Italian) | Description | Details|
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|---|---|---|
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|Visura camerale (Visura ordinaria della società di capitale) | Proof of company registration | <ul><li>Retrieved by Swan</li><li>Official document from the Chamber of Commerce</li><li>Dated</li></ul>|
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|Statuto sociale or Atto costitutivo della società | Articles of Association (retrieved by Swan) | <ul><li>Stamped by the notary</li></ul>|
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|Documento d'identità del titolare effettivo | Identity documents of Ultimate Beneficial Owners (UBOs) | <ul><li>All valid identity (ID) documents are accepted</li><li>If the ID does not include an Italian tax ID number, the Italian national health card (*Tessera Sanitaria*) will be requested</li><li>Must be submitted in color</li><li>Both sides must be submitted (if applicable)</li></ul>|
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|Prova dell'indirizzo personale | Proofs of address of UBOs | <ul><li>Proof of address must be dated within the last 3 months</li></ul>|
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|Procura <br /> Documento d'identità del rappresentante legale | Power of Attorney and identity document of the legal representative | <ul><li>Must be dated (within the last year) and signed</li><li>Identity document required if the legal representative is not the account holder</li></ul>|
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|Modulo per le persone politicamente esposte | Politically Exposed Person (PEP) form | <ul><li>Will be sent to the end user (based on communication preferences)</li><li>Must be signed and dated</li></ul>|
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|Bilancio finanziario | Financial statements (retrieved by Swan) | <ul><li>Dated within the last 3 months</li></ul>|
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|Dichiarazione giurata degli azionari effettivi della società | Sworn statement | <ul><li>Signed</li><li>Dated within the last 3 months</li></ul>|
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|Organigramma aziendale | Company structure chart | <ul><li>Internal company document showing the holding structure</li></ul>|
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## Self-employed individuals and freelancers {#self-employed}
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### Legal forms {#self-employed-types}
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The following table describes the legal forms relevant to self-employed individuals and freelancers in Germany.
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The following table describes the legal forms relevant to self-employed individuals and freelancers in Italy.
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| Legal form (German) | Description | Mandatory documents |
| Freiberufler | Liberal professionals or freelancers | - Berufsanmeldung or Berufszulassung or Freiberufler-registrierung <br/> - Brief vom Finanzamt, Bescheinigung über die steuerliche Erfassung or Steuerbescheid |
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| Selbständig/Gewerbetreibende | Self-employed in trade or business |Gewerbeschein |
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| Partnerschaft | Partnership | Satzung der Gesellschaft or Partnerschaftsvertrag |
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| Gesellschaft bürgerlichen Rechts (eGbR) | Civil law partnership | - Satzung der Gesellschaft <br/> - Gewerbeschein (if available) |
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| Legal form (Italian) | Description |
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|---|---|
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| Imprenditore individuale | Regulated liberal professions or self-employed |
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| Libero professionista | Non-regulated liberal professions or freelancers |
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### Accepted documents {#companies-types}
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The following table lists the accepted proof of registration documents for self-employed individuals and freelancers in Germany.
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### Accepted documents {#self-employed-documents}
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The following table lists the accepted proof of registration documents for self-employed individuals and freelancers in Italy.
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:::info Document request
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Swan requests proof of registration documents from self-employed individuals and freelancers.
- For **Associazione** and **Fondazione**, other documents are required to demonstrate who is funding the association and to provide proof of the association's legal representative.
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- For **Associazione**, they also explain the purpose of the association.
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- For **Associazione del proprietario dell'abitazione**, other documents demonstrate who is in charge of the association, such as the Chairperson or President, as well as the association's treasury.
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:::
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| Document type (Italian) | Description | Details |
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|---|---|---|
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| Visura Camerale (Visura Ordinaria della società di Capitale) | Proof of registration*| <ul><li>Retrieved by Swan</li><li>Applies if the type of activity requires registration</li><li>Must be official and dated</li></ul> |
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| Dichiarazione delle imposte all'Agenzia delle Entrate | Individual tax return document | <ul><li>Retrieved by Swan if the VAT (Value-Added Tax) number is provided in onboarding form</li><li>Requested from the end user if the VAT number isn't provided</li><li>Most recent tax return</li></ul> |
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| Prova dell'indirizzo | Proof of address | <ul><li>Proof of address must be dated within the last 3 months</li></ul> |
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| Modulo per le persone politicamente esposte | Politically Exposed Person (PEP) form | <ul><li>Will be sent to the end user (based on your communication preferences)</li><li>Must be dated and signed</li></ul> |
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| Bilancio finanziario | Financial statements | <ul><li>Requested if their activity isn't registered</li><li>Dated within the last 3 months</li></ul> |
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## Associations {#associations}
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### Legal forms {#association-types}
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The following table describes the legal forms relevant to associations in Italy.
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| Legal form (Italian) | Description |
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|---|---|
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| Organizzazioni non governative (ONG) | Non-governmental organizations (NGOs) |
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| ETS non commerciali | Non-commercial third sector entities |
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| Organizzazioni del commercio equo solidale, del microcredito, della finanza etica | Organizations of fair trade, microcredit, ethical finance |
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| Organizzazioni e associazioni di migranti | Organizations and associations of migrants |
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| Imprese sociali, organizzazioni sindacali di lavoratori e imprenditori | Social enterprises, trade union organizations of workers and entrepreneurs |
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| Organizzazioni di volontariato | Volunteer organizations |
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| Associazioni di promozione sociale che abbiano tra le finalità statutarie la cooperazione allo sviluppo | Social promotion associations whose statutory aims include development cooperation |
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| Sindacato dell'abitazione | Homeowners' association |
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| Fondazione | Foundation |
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### Accepted documents {#association-documents}
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The following table lists the accepted proof of registration documents for associations in Italy.
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| Document type (Italian) | Description | Details |
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|---|---|---|
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| Statuto sociale / Atto costitutivo della società | Articles of Association*| <br /><br /><ul><li>Must be dated</li><li>Must be signed</li></ul> |
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| Verbali, regolamento interno, elenco dei membri, registri di voto o documenti dei membri del consiglio*| Meeting minutes, house rules, member list, voting records, or board documents*| <br /><br /><ul><li>Must be the latest versions</li></ul> |
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| Visura ordinaria della società di capitale | Ultimate Beneficial Owner (UBO) certificate (if applicable) | <br /><br /><ul><li>Internal company document</li><li>Must be signed</li></ul> |
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| Documento d'identità dell'azionario effettivo | Identity documents of UBOs | <br /><br /><ul><li>All valid ID documents (including passports) are accepted</li><li>If the end user doesn't provide the new ID (which includes the tax ID), we'll request the Italian national health card (Tessera Sanitaria) to retrieve the tax ID</li></ul> |
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| Prova dell'indirizzo personale dell'azionario effettivo | Proof of address of UBOs | <br /><br /><ul><li>Dated within the last 3 months</li></ul> |
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| Dichiarazione dei redditi dell'impresa | Company income tax return | <br /><br /><ul><li>Most recent tax return</li></ul> |
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