SeedDMS Installation Instructions

NOTE FOR VERSION 4.0.0

Since version 4.0.0 of SeedDMS installation has been simplified. ADOdb is no longer needed because the database access is done by PDO.

NOTE FOR GIT EXTENSION

Create a www-data writable folder named git in your content directory. Create a git repository in "git"(normally in /var/local/seeddms) using www-data:www-data as owner.

• sudo -u www-data git init
• permissions of all files in the repo should be rwxr-sr-x In special cases, first run filldir/seeddms-git then create repositories in every subfolder. Add an attribute "ignoreInGit" to folders/files in SeedDMS Administration. Copy files to corresponding folders:
• SeedDMS_Core/Core/inc.ClassDMS.php
• SeedDMS_Core/Core/inc.ClassDocument.php
• SeedDMS_Core/Core/inc.ClassFolder.php
• SeedDMS_Core/Core/inc.ClassGitExport.php
• utils/filldir.php (for filling the git repository with all existing files)
• utils/seeddms-filldir
• utils/keeppath.php
• utils/seeddms-git (filling the git repository and deleting before)

Changes not directly related to git export:

• utils/adddoc.php (setDate of Document manually, corrected some errors)
• utils/seeddms-xmldump
• utils/xmldump.php (option to not export content of documents)

IMPORTANT NOTE ABOUT TRANSLATIONS

As you can see SeedDMS provides a lot of languages but we are not professional translators and therefore rely on user contributions.

If your language is not present in the login panel:

• copy the language/English/ folder and rename it appropriately for your language
• open the file languages/your_lang/lang.inc and translate it
• open the help file languages/your_lang/help.htm and translate it too

If you see some wrong or not translated messages:

• open the file languages/your_lang/lang.inc
• search the wrong messages and translate them

if you have some "error getting text":

• search the string in the english file languages/english/lang.inc
• copy to your language file languages/your_lang/lang.inc
• translate it

If there is no help in your language:

• Copy the English help english/help.htm file to your language folder
• translate it

If you apply any changes to the language files please send them to the SeedDMS developers [email protected].

http://www.iana.org/assignments/language-subtag-registry has a list of all language and country codes.

REQUIREMENTS

SeedDMS is a web-based application written in PHP. It uses the MySQL RDBMS or sqlite3 to manage the documents that were uploaded into the application.

Make sure you have PHP 5.3 and MySQL 5 or higher installed. SeedDMS will work with PHP running in CGI-mode as well as running as module under apache. If you want to give your users the opportunity of uploading passport photos you have to enable the gd-library (but the rest of SeedDMS will work without gd, too).

Here is a detailed list of requirements:

1. A web server with at least php 5.3
2. A mysql database, unless you use sqlite
3. The php installation must have support for pdo_mysql or pdo_sqlite, php_gd2, php_mbstring
4. Various command line programms to convert files into text for indexing pdftotext, catdoc, xls2csv or scconvert, cat, id3 (optional, only needed for fulltext search)
5. ImageMagic (the convert program) is needed for creating preview images
6. The Zend Framework (version 1) (optional, only needed for fulltext search)
7. The pear Log package
8. The pear HTTP_WebDAV_Server package (optional, only need for webdav)

BEFORE YOU START

SeedDMS has changed its installation process with version 3.0.0. This gives you many more options in how to install SeedDMS. First of all, SeedDMS was split into a core package (SeedDMS_Core-<version>.tar.gz) and the web application itself (seeddms-<version>.tar.gz). The core is a pear package which could be installed as one. It is responsible for all the database operations. The web application contains the ui not knowing anything about the database layout. Second, one SeedDMS installation can be used for various customer instances by sharing a common source. Starting with version 3.2.0 a full text search engine has been added. This requires the zend framework and another pear package SeedDMS_Lucene-<version>.tar.gz which can be downloaded from the SeedDMS web page. Version 4.0.0 show preview images of documents which requires SeedDMS_Preview-<version>.tar.gz. Finally, SeedDMS has got a web based installation, which takes care of most of the installation process.

Before you proceed you have to decide how to install SeedDMS:

1. with multiple instances
2. as a single instance

Both have its pros and cons, but

1. setting up a single instance is easier if you have no shell access to the web server
2. the installation script is only tested for single instances

Installation for multiple instances shares the same source by many instances but requires to create links which is not in any case possible on your web server.

0. Some preparation

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A common source of problems in the past have been the additional software packages needed by SeedDMS. Those are the PEAR packages Log and HTTP_WebDAV_Server as well as the Zend_Framework. If you have full access to the server running a Linux distribution it is recommended to install those with your package manager if they are provided by your Linux distribution. If you cannot install it this way then choose a directory (preferable not below your web document root), unpack the software into it and extend the php include path with your newly created directory. Extending the php include can be either done by modifying php.ini or adding a line like

php_value include_path '/home/mypath:.:/usr/share/php'

to your apache configuration or setting the extraPath configuration variable of SeedDMS.

For historical reasons the path to the SeedDMS_Core and SeedDMS_Lucene package can still be set in the configuration, which is not recommend anymore. Just leave those parameters empty.

On Linux/Unix your web server should be run with the environment variable LANG set to your system default. If LANG=C, then the original filename of an uploaded document will not be preserved if the filename contains non ascii characters.

Turn off magic_quotes_gpc in your php.ini, if you are using a php version below 5.4.

1. Using the installation tool

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Unpack seeddms-.tar.gz below the document root of your web server. Install SeedDMS_Preview-<version>.tar.gz and SeedDMS_Core-<version>.tar.gz either as a regular pear package or set up a file system structure like pear did somewhere on you server. For the full text search engine support, you will also need to install SeedDMS_Lucene-<version>.tar.gz.

For the following instructions we will assume a structure like above and seeddms- being accessible through http://localhost/seeddms/

• Point you web browser towards http://hostname/seeddms/install/

• Follow the instructions on the page and create a file ENABLE_INSTALL_TOOL in the conf directory.

• Create a data directory with the thre sub directories staging, cache and lucene. Make sure the data directory is either not below your document root or is protected with a .htaccess file against web access. The data directory needs to be writable by the web server.

• Clicking on 'Start installation' will show a form with all necessary settings for a basic installation.

• After saving your settings succesfully you are ready to log in as admin and continue customizing your installation with the 'Admin Tools'

2. Detailed installation instructions (single instance)

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You need a working web server with MySQL/PHP5 support and the files SeedDMS-<version>.tar.gz, SeedDMS_Preview-<version>.tar.gz and SeedDMS_Core-<version>.tgz. For the full text search engine support, you will also need to unpack SeedDMS_Lucene-<version>.tgz.

• Unpack all the files in a public web server folder. If you're working on a host machine your provider will tell you where to upload the files. If possible, do not unpack the pear packages SeedDMS_Core-<version>.tgz, SeedDMS_Preview-<version>.tgz and SeedDMS_Lucene-<version>.tgz below the document root of your web server. Choose a temporary folder, as the files will be moved in a second.

  Create a directory e.g. pear in the same directory where you unpacked seeddms and create a sub directory SeedDMS. Move the content except for the tests directory of all SeedDMS pear packages into that directory. Please note that pear/SeedDMS may not (and for security reasons should not) be below your document root.

  You will end up with a directory structure like the following

  seeddms- pear SeedDMS Core.php Core Lucene.php Lucene Preview Preview.php

  Since they are pear packages they can also be installed with

  pear install SeedDMS_Core-.tgz pear install SeedDMS_Lucene-.tgz pear install SeedDMS_Preview-.tgz

• The PEAR package Log is also needed. It can be downloaded from http://pear.php.net/package/Log. Either install it as a pear package or place it under your new directory 'pear'

  pear Log Log.php

• The package HTTP_WebDAV_Server is also needed. It can be downloaded from http://pear.php.net/package/HTTP_WebDAV_Server. Either install it as a pear package or place it under your new directory 'pear'

  pear HTTP WebDAV Server Server.php

  If you run PHP in CGI mode, you also need to place a .htaccess file in the webdav directory with the following content.

  RewriteEngine on RewriteRule .* - [env=HTTP_AUTHORIZATION:%{HTTP:Authorization},last]

• Create a data folder somewhere on your web server including the subdirectories staging, cache and lucene and make sure they are writable by your web server, but not accessible through the web.

For security reason the data folder should not be inside the public folders or should be protected by a .htaccess file. The folder containing the configuration (settings.xml) must be protected by an .htaccess file like the following.

> <Files ~ "^settings\.xml">
> Order allow,deny
> Deny from all
> </Files>

If you install SeedDMS for the first time continue with the database setup.

• Create a new database on your web server e.g. for mysql: create database seeddms;
• Create a new user for the database with all permissions on the new database e.g. for mysql: grant all privileges on seeddms.* to seeddms@localhost identified by 'secret'; (replace 'secret' with you own password)
• Optionally import create_tables-innodb.sql in the new database e.g. for mysql:

  cat create_tables-innodb.sql | mysql -useeddms -p seeddms This step can also be done by the install tool.

• create a file ENABLE_INSTALL_TOOL in the conf directory and point your browser at http://hostname/seeddms/install

NOTE: UPDATING FROM A PREVIOUS VERSION OR SEEDDMS

As SeedDMS is a smooth continuation of LetoDMS there is no difference in updating from LetoDMS or SeedDMS

• make a backup archive of your installation folder
• make a backup archive of your data folder
• dump your current database
• extract the SeedDMS archive to your web server
• edit the conf/settings.xml file to match your previuos settings (you can even replace the file with your own one eventualy adding by hand the missing new parameters)
• create a file ENABLE_INSTALL_TOOL in the conf directory and point your browser at http://hostname/seeddms/install

The install tool will detect the version of your current SeedDMS installation and run the required database updates.

3. Email Notification

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A notification system allows users to receive an email when a document or folder is changed. This is an event-based mechanism that notifies the user as soon as the change has been made and replaces the cron mechanism originally developed. Any user that has read access to a document or folder can subscribe to be notified of changes. Users that have been assigned as reviewers or approvers for a document are automatically added to the notification system for that document.

A new page has been created for users to assist with the management of their notification subscriptions. This can be found in the "My Account" section under "Notification List".

4. Nearly finished

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Now point your browser to http://hostname/seeddms/index.php and login with "admin" both as username and password. After having logged in you should first choose "My Account" and change the Administrator's password and email-address.

CONFIGURING MULTIPLE INSTANCES

Since version 3.0.0, SeedDMS can be set up to run several parallel instances sharing the same source but each instance has its own configuration. This is quite useful if you intend to host SeedDMS for several customers. This approach still allows to have diffenrent version of SeedDMS installed and will not force you to upgrade a customer instance, because other instances are upgraded. A customer instance consists of

1. a directory containing mostly links to the SeedDMS source and a configuration file

2. a directory containing the document content files

3. a database

4. Unpack the SeedDMS distribution

---

Actually there is no need to set up the database at this point but it won't hurt since you'll need one in the next step anyway. The sources of SeedDMS can be anywhere you like. The do not have to be in you www-root. If you just have access to your www-root directory, then put them there.

2. Setup the instance

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Unpack the files as described in the quick installation.

Create a directory in your www-root or use www-root for your instance. In the second case, you will not be able to create a second instance, because each instance needs its own directory.

Go into that directory create the following links ( is the directory of your initial SeedDMS intallation).

src -> inc -> src/inc op -> src/op out -> src/out js -> src/js views -> src/views languages -> src/languages styles -> src/styles themes -> src/themes install -> src/install index.php -> src/index.php

ln -s ../seeddms- src ln -s src/inc inc ln -s src/op op ln -s src/out out ln -s src/js js ln -s src/views views ln -s src/languages languages ln -s src/styles styles ln -s src/themes themes ln -s src/install install ln -s src/index.php index.php

Create a new directory named conf and run the installation tool.

Creating the links as above has the advantage that you can easily switch to a new version and go back if it is necessary. You could even run various instances of SeedDMS using different versions.

3. Create a database and data store for each instance

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Create a database and data store for each instance and adjust the database settings in conf/settings.xml or run the installation tool.

Point your web browser towards the index.php file in your new instance.

LICENSING

SeedDMS is licensed unter GPLv2

Jumploader is licensed as stated by the author on th web site http://jumploader.com/

-- Taken from web site of jumploader --- You may use this software for free, however, you should not:

• Decompile binaries.
• Alter or replace class and/or resource files.
• Redistribute this software under different name or authority.

If you would like a customized version, I can do this for a fee. Don't hesitate to contact me with questions or comments.

Uwe Steinmann [email protected]