Update event-grants.md

policies/event-grants.md

@@ -2,39 +2,56 @@
 title: Grants Policy Document
 author: Jay Miller
 date-created: 19 Jan 2025
-last-updated: 19 Jan 2025
+last-updated: 21 Apr 2025
 ---
 
 ## 1. Purpose
 The purpose of this grants policy is to provide a structured approach to sponsoring events while maintaining financial sustainability for our organization.
 
 ## 2. Grant Budget Allocation
-2.1 Annual Budget Cap
-	•	Current Grant Budget (2025): $2,000
-	•	Rationale: Designed to support event sponsorships for up to three years at the same level.
-2.2 Budget Considerations
-	•	Derived from analysis of donation patterns
-	•	Subject to annual review and potential mid-year adjustment
-4. Future Outlook
-	•	Commitment to increasing grant support as donation base grows
-	•	Ongoing evaluation of financial capacity
-5. Financial Principles
-	•	Maintain organizational financial stability
-	•	Prevent overcommitment of resources
-	•	Ensure ability to support events consistently
-6. Review and Adjustment
-	•	Annual review of grant allocation
-	•	Reassessment based on:
-	  ▪	Donation income
-7. Application Process
+
+### 2.1 Annual Budget Cap
+
+- Current Grant Budget (2025): $2,000
+- Rationale: Designed to support event sponsorships for up to three years at the same level.
+
+### 2.2 Budget Considerations
+
+- Derived from analysis of donation patterns
+- Subject to annual review and potential mid-year adjustment
+
+## 3. Future Outlook
+
+- Commitment to increasing grant support as donation base grows
+- Ongoing evaluation of financial capacity
+
+## 4. Financial Principles
+
+- Maintain organizational financial stability
+- Prevent overcommitment of resources
+- Ensure ability to support events consistently
+
+## 5. Review and Adjustment
+
+- Annual review of grant allocation
+- Reassessment based on Donation income
+
+## 6. Application Process
 
-  Apply for an BPD Event grant by emailing [email protected].
+  Apply for an BPD Event grant by emailing [email protected] **at least 6 weeks prior** to the event.
 
   Include in your request:
+
     - Event Prospectus (if available)
     - Requested amount
     - Expected number of participants
     - What the grant would go towards
 
-8. Disclaimer
+## 7. Disclaimer
+
   The grant budget is subject to change based on the organization's financial capabilities and donation levels.
+
+## 8. Changelog
+
+21 Apr 2025 - Updated syntax and added a 6 week prior notification deadline - Jay Miller
+