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59 changes: 38 additions & 21 deletions policies/event-grants.md
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Expand Up @@ -2,39 +2,56 @@
title: Grants Policy Document
author: Jay Miller
date-created: 19 Jan 2025
last-updated: 19 Jan 2025
last-updated: 21 Apr 2025
---

## 1. Purpose
The purpose of this grants policy is to provide a structured approach to sponsoring events while maintaining financial sustainability for our organization.

## 2. Grant Budget Allocation
2.1 Annual Budget Cap
• Current Grant Budget (2025): $2,000
• Rationale: Designed to support event sponsorships for up to three years at the same level.
2.2 Budget Considerations
• Derived from analysis of donation patterns
• Subject to annual review and potential mid-year adjustment
4. Future Outlook
• Commitment to increasing grant support as donation base grows
• Ongoing evaluation of financial capacity
5. Financial Principles
• Maintain organizational financial stability
• Prevent overcommitment of resources
• Ensure ability to support events consistently
6. Review and Adjustment
• Annual review of grant allocation
• Reassessment based on:
▪ Donation income
7. Application Process

### 2.1 Annual Budget Cap

- Current Grant Budget (2025): $2,000
- Rationale: Designed to support event sponsorships for up to three years at the same level.

### 2.2 Budget Considerations

- Derived from analysis of donation patterns
- Subject to annual review and potential mid-year adjustment

## 3. Future Outlook

- Commitment to increasing grant support as donation base grows
- Ongoing evaluation of financial capacity

## 4. Financial Principles

- Maintain organizational financial stability
- Prevent overcommitment of resources
- Ensure ability to support events consistently

## 5. Review and Adjustment

- Annual review of grant allocation
- Reassessment based on Donation income

## 6. Application Process

Apply for an BPD Event grant by emailing [email protected].
Apply for an BPD Event grant by emailing [email protected] **NO LATER THAN 6 weeks PRIOR** to the event.
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Suggested change
Apply for an BPD Event grant by emailing [email protected] **NO LATER THAN 6 weeks PRIOR** to the event.
Apply for an BPD Event grant by emailing [email protected] **NO LATER THAN 6 WEEKS PRIOR** to the event.


Include in your request:

- Event Prospectus (if available)
- Requested amount
- Expected number of participants
- What the grant would go towards

8. Disclaimer
## 7. Disclaimer

The grant budget is subject to change based on the organization's financial capabilities and donation levels.

## 8. Changelog

21 Apr 2025 - Updated syntax and added a 6 week prior notification deadline - Jay Miller