Add docs on the Distinguished Service Award and Program outline template

programs/distinguished-service-award.md

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+# Distinguished Service Award
+
+The Distinguished Service Award recognizes volunteers who have made outstanding contributions to the Black Python Devs community. The annual award honors individuals whose dedication, leadership, and impact have made a meaningful difference in the Black Python Devs (BPD) community.
+
+## Award details
+
+Recipients of the Distinguished Service Award receive the following:
+
+- $500 USD cash award
+- An official certificate presented in person at an upcoming conference event
+- Exclusive Black Python Devs merchandise, including a t-shirt and special sticker pack
+
+## Who can receive the award?
+
+Any member of the Black Python Devs community who has demonstrated exceptional service and contributions to the community.
+
+## Who cannot receive the award?
+
+The following individuals are not eligible for the award:
+
+- Members of the leadership team
+- Previous award recipients
+- Individuals with a conflict of interest related to the selection process
+
+## Selection process
+
+The leadership team nominates and votes for candidates throughout the year. The selection considers factors such as community impact, consistent contributions, leadership demonstrated, and positive influence on other members.
+
+## Program budget
+
+The annual budget for this program is $700 USD, which covers the cash award, certificate, and merchandise.
+
+## Payment process
+
+Award recipients coordinate with Black Python Devs leadership to receive their cash award. Payment can be processed through wire transfer, Wise, or PayPal, depending on the recipient's location and available options. See [Paying for things and seeking reimbursement](../../policies/paying-for-things-and-getting-reimbursed.md) for details on payment methods.
+
+### Completed program outline for Distinguished Service Award
+
+The following completed outline was submitted and approved by the GNOME Foundation:
+
+| Field | Response |
+|-------|----------|
+| Fiscally sponsored project | Distinguished Service Award |
+| Purpose of program | Recognize volunteers for their service to Black Python Devs |
+| Who is served | The Black Python Developer Community |
+| Program budget | $700 USD per year |
+| Program payments | $500 lump sum to one award winner; recipient also receives a paper certificate and Black Python Devs t-shirt |
+| Decision process | The leadership group nominates and votes for members throughout the year |
+| Conflict of interest | Those with a conflict of interest are not eligible to receive the award |
+| Who is not eligible | Members of the leadership group; previous award recipients |
+| Program management | The leadership team is responsible |

programs/program-outline-template.md

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+# Program outline template
+
+Since Black Python Devs is a fiscally hosted organization under the GNOME Foundation, all new programs require GNOME Board approval.
+
+Fill out and submit this template to the GNOME Foundation when notifying them of a new BPD program:
+
+```md
+# GNOME Foundation Fiscally Sponsored Project (FSP) program outline
+
+1. Fiscally sponsored project
+   [Name of the program]
+
+2. Purpose of program
+   Describe the goals and intended impact of the program.
+
+3. Who does the program serve?
+   Who are the target groups who will be assisted by the program, and who will be eligible to apply?
+
+4. Program budget
+   What is the total amount of funding that will be made available for the program?
+   Will the budget be limited to a particular time period?
+
+5. Program payments
+   How many payments and what amounts?
+
+6. How will the FSP make decisions?
+   How will the FSP make decisions about who receives support from the program?
+
+7. How will the FSP manage conflict of interest?
+   If a funding recipient has a potential conflict of interest, how will the FSP handle the conflict?
+
+8. Who is not eligible?
+   Is there anyone who will not be able to apply for the program?
+
+9. Who manages the program for the FSP?
+   Which individuals and groups will be responsible for operating the program?
+```