fixing links to mentoring guild (issue #27) (#30)

* fixing links to mentoring guild (issue #27) * Update unconference/_toc.yml Co-authored-by: Oriol Abril-Pla <[email protected]> * Update unconference/mentoring_meeting_template.md Co-authored-by: Oriol Abril-Pla <[email protected]> * Update unconference/mentoring_meeting_template.md Co-authored-by: Oriol Abril-Pla <[email protected]> * Update unconference/mentoring_meeting_template.md Co-authored-by: Oriol Abril-Pla <[email protected]> * Update unconference/mentoring_meeting_template.md Co-authored-by: Oriol Abril-Pla <[email protected]> --------- Co-authored-by: Oriol Abril-Pla <[email protected]>
numfocus · Oct 12, 2023 · fde8db0 · fde8db0
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diff --git a/unconference/_toc.yml b/unconference/_toc.yml
@@ -5,6 +5,9 @@ format: jb-book
 root: intro
 chapters:
   - file: mentoring_guide_projects.md
+    sections:
+    - file: mentoring_onboarding_checklist.md
+    - file: mentoring_meeting_template.md
   - file: Project_taxonomy_recommendations.md
   - file: methodologies_collecting_data.md
   - file: volunteer-support-guide.md

diff --git a/unconference/mentoring_guide_projects.md b/unconference/mentoring_guide_projects.md
@@ -148,7 +148,7 @@ Before the start of the mentorship, it is important to agree on the length and c
 
 #### At the start of the mentorship
 
-[Checklist for mentee onboarding](https://hackmd.io/@melissawm/onboarding)
+[Checklist for mentee onboarding](mentoring_onboarding_checklist.md)
 
 **Setting goals**
 
@@ -168,7 +168,7 @@ At the start of the mentorship, you hopefully decided on timelines and the time
 
 Your regular check-ins should not focus only on outputs or work done. It can also focus on people skills, feedback on communication, or guidance about how to interact with the larger community you are a part of. Being productive does not mean they are being adequately supported, and it is your job as a mentor to make sure they know how to ask for help and feel seen and valued.
 
-[Agenda template for 1-on-1 meetings](https://hackmd.io/@melissawm/11template)
+[Agenda template for 1-on-1 meetings](mentoring_meeting_template.md)
 
 **Reviews and feedback**
 

diff --git a/unconference/mentoring_meeting_template.md b/unconference/mentoring_meeting_template.md
@@ -0,0 +1,38 @@
+# Agenda template for 1-on-1 meetings
+
+
+## Personal update
+You can start the 1:1 meeting by asking what the mentee feels and other information outside the task/project (more like an icebreaker).
+
+As a mentor, you should take the lead by sharing so your mentee feels comfortable to follow the lead. Please keep in mind potential cultural differences when sharing to ensure everyone is comfortable with the topics discussed. Here are a few suggestions that you would like to start the meeting:
+
+- Summary of the week (outside task/project)
+- Share weekend fun activities (this helps both parties to know more about each other's interests)
+- For remote mentorship, share updates on the season, weather, and how you feel about it
+
+## Ongoing project(s)
+
+You can just ask about the project's current status, inform yourself about its progress, and offer valuable support. Here are some questions that can help guide the conversation
+
+- Progress in any area?
+- Are there specific skills you want to learn?
+- Do you think you're comfortable with the project's current direction?
+- What have you struggled with?
+    - Which struggles have you managed to overcome?
+    - How? Is there anything that could be improved to help with the process for the next time you are blocked?
+    - Do you know which requires extra help and discussion?
+
+## Career guidance/expectations
+
+- New thing you learned
+- Upcoming events you're interested in (workshops, conferences...)
+- Acknowledge and appreciate the effort of the mentee.
+- Share with them resources and introduce ways to make their work better.
+- Give intentional and constructive feedback.
+- Reassure them of their growth, impact, and potential.
+
+## Wrapping up
+
+Check if there is anything that needs to be re-evaluated. It is important to ensure the initial goals, timeline, frequency meeting are still valid.
+
+Don't forget to ask at the end of the session, "Is there anything else you want to talk about?"
diff --git a/unconference/mentoring_onboarding_checklist.md b/unconference/mentoring_onboarding_checklist.md
@@ -0,0 +1,19 @@
+# Mentee onboarding checklist
+
+- [ ] Introduce yourselves, get to know each other and your motivation to be here
+- [ ] Define the scope of mentorship
+- [ ] Define timeframe and regular commitment (how often will you meet, how many hours a week you are expected to dedicate)
+- [ ] Define communication channels
+- [ ] Define a long-term goal of the mentorship, what both mentors and mentees would like to achieve at the end
+- [ ] Share general expectations of each other beyond specific tasks and time commitment. For example
+  - [ ] Participation in the broader community
+  - [ ] Logging or blogging about the mentorship
+  - [ ] Private versus Public communication
+- [ ] Set a few short-term goals for the mentorship to start with (e.g., in 3 months), more can be added throughout the mentorship
+- [ ] Make sure your mentee have access to all the tools and information they need to get started
+  - [ ] Relevant communication channels
+  - [ ] Write permissions on things they'll need to modify
+- [ ] Clear all doubt: Remind your mentees that they are expected to ask questions, and let them know how often you expect that (you can clarify whether the questions can be asked off-line)
+- [ ] Remind everyone that there is a CoC and how to report if there's any issues
+- [ ] If your mentorship is scoped around completing a task or project, review timelines and goals
+- [ ] Do they have any questions?